This automation connects Opera PMS, SevenRooms, Simphony, and Adyen to streamline daily credit card reconciliation. After the Night Audit, the digital worker automatically retrieves transaction data from each system, including payment data via secure Adyen webhooks.

It consolidates and processes the data into a standardized reconciliation file, populating all required fields across a master spreadsheet. Once completed, the automation flags discrepancies and exceptions and delivers the report directly to the Finance team.

This eliminates manual file extraction and consolidation, allowing teams to immediately focus on investigating and resolving payment differences.

Benefits / Results

• Save 2 hours of manual labor per day

• Eliminate manual data extraction and consolidation

• Reduce errors in financial reconciliation processes

• Accelerate daily discrepancy investigation

• Ensure consistent, standardized reporting output

Technical Details

The automation integrates with Opera PMS, SevenRooms, Simphony, and Adyen. It is triggered automatically after the Night Audit process, with scheduling adapted to each property’s timezone and operational setup.

Transaction data is extracted from each system, normalized, and processed using predefined business rules to populate a centralized reconciliation template. By automating the manual data gathering and entry process, the solution flags process exceptions and provides finance teams with the precise data needed to immediately begin investigating and resolving financial inconsistencies. The solution operates within secure, compliant environments aligned with GDPR, ISO 27001, and PCI-DSS standards .

FAQ

What systems are included in the reconciliation process?

The automation consolidates data from Opera PMS, SevenRooms, Simphony, and Adyen into a single reconciliation file.

When does the automation run?

It runs automatically after the Night Audit process, ensuring that all daily transactions are captured and processed.

Does the automation investigate discrepancies?

No. The automation prepares the reconciliation file and flags discrepancies, allowing the Finance team to focus on investigating root causes.

What happens if data is missing from one system?

If an entire system report is unavailable, the bot will stop for that specific property and immediately alert your team.

How is the reconciliation report delivered?

Once completed, the report is automatically shared with the Finance team in a ready-to-use format.

Is the solution secure for financial data?

Yes. The automation operates within secure environments and complies with industry standards such as GDPR, ISO 27001, and PCI-DSS .

What is the main impact for Finance teams?

Finance teams eliminate repetitive manual work and can immediately focus on resolving discrepancies instead of preparing data.